Morning, Steve.
Needs you today
On the floor right now
From timesheets and job sign-ins
| Where | Job | Who |
|---|---|---|
| CNC plasma | J-1173 | Jake W. (setting up) |
| Bay 1 | J-1170 | Ben C., Cody H., Nick S. |
| Bay 2 | J-1188 | Ryan B., Matt D. |
| Bay 3 | J-1182 | Shan W., Priya L. |
| Pressure bay | J-1184 | Marko K. (hydro prep) |
| Blast + paint | J-1179 | Chris L., Jess M. |
Quotes
Spruce drafts quotes from the RFQ email and your past jobs. A person always checks and sends.
Pipeline
Showing 7 of 14 · $612k out
| Quote | Client & scope | Value | Status | Next step |
|---|
Quote builder · Q-2419
Drafted by Spruce at 6:12 am from the RFQ email
RFQ · Ridgeback Colliery: 6-way gas drainage manifold, DN150, rated 1,000 kPa, hydrotest 1.5×, FRAS-rated gaskets, delivered to site in 4 weeks.
| Line | Hours | Price |
|---|---|---|
| Materials18 m DN150 Sch 40 pipe · 6 × DN150 PN16 flanges · 2 × DN200 blinds · 6 × DN150 butterfly valves · FRAS gaskets, bolts | – | $31,480 |
| CNC plasma cutting | 6 | $1,140 |
| Fit-up | 38 | $4,560 |
| WeldingGTAW root, GMAW fill and cap | 64 | $8,320 |
| NDT10% RT + MPI, subcontract | – | $3,900 |
| Hydrotest 1.5× + certificate | 6 | $1,180 |
| Engineering + drawings | – | $4,800 |
| Blast + paint to mine spec | – | $4,250 |
| QA packMDR, ITP, heat-number traceability | – | $2,400 |
| Freight to site | – | $1,650 |
Second set of eyes · Q-2418
Spruce checks every quote before it can be sent
Jobs in the shop
Hours logged against what was quoted. Click a job for drawings, certificates, crew and its history.
| Job | Client & item | Stage | Progress | Hours | Due | Status |
|---|
Workflow
Book a job
It goes straight onto the calendar. Spruce checks the bay is free first.
Week of 3 Nov
November
Click a day to see every bay, or to book it
Mon 3 Nov
Every bay that day
Jobs journal
Order materials & consumables
Tap what you need. The right supplier and contact are filled in, and orders over your limit go to the manager.
Quick pick
Your shop's usual items · prices from the last order
Waiting for approval
Recent orders
Delivery dates from supplier emails
| PO | Supplier | Total | ETA |
|---|
Suppliers
Contacts, accounts, lead times and price changes in one place.
| Supplier | Supplies | Contact | Account | Lead time | Price trend |
|---|
QA & compliance
Welds, certificates and hold points, kept current from the job files and photos the crew upload.
- Shan W. · GTAW stainless · 21 Nov
- Priya L. · SMAW carbon steel · 28 Nov
- $18.4k invoice is waiting on them
- Tested 27 Oct, certificate not uploaded
- 10% RT + MPI, subcontractor
- Hydro booked Tue once clear
- J-1182 × 2 · fit-up, root pass
- J-1188 · dimensional · J-1170 · final weld
- J-1188 spools 5 and 6: mill certs missing
- WPS-014 GTAW 316 SS
- WPS-019 GMAW CS pipe
Welder register
Qualifications by person, process and material
| Welder | Process | Material | Standard | Expires | Status |
|---|
Tenders & leads
Every morning Spruce scans tenders, planning approvals, news and job ads for work that fits Kestrel, scores it, and drafts the first email.
Found this week
Sample leads · made-up companies
Marketing
Spruce turns finished jobs into posts, case studies and emails, plans the month, and tracks where your work comes from. Nothing goes out until a person approves it.
- $212k quoted, $64k won so far
- Best this quarter: LinkedIn job photos
- 5 scheduled · 3 for you to approve
- Last one: 1,240 views on LinkedIn
- 4 clients signed off happy this month
- Review requests go once they've paid
- $318k of work from them last year
- Win-back emails drafted
Waiting for you
Drafted from this month's jobs · photos only from shots marked OK to share
Campaigns
What's running and what's next
| Campaign | Channels | Status |
|---|---|---|
| Shutdown season · book your bayFill the Dec–Jan shutdown weeks · 38 past clients | Email · LinkedIn | |
| Case study · Ironbark slurry spoolsShow pressure-pipe work to mining buyers | LinkedIn · website | Running · 1 of 4 out |
| Capability statement 2027For tenders: new tickets, the CNC plasma, 214 days LTI-free | PDF · tender portals | Drafting |
| Apprentice intake 2027Two first-years for February | Facebook · Seek · TAFE | Starts 1 Dec |
Spruce found these
Ideas from your own jobs, clients and inbox
Where the work came from
Spruce tags each enquiry's source from the email or call notes · last 12 months
| Source | Enquiries | Won |
|---|---|---|
| Repeat clients | 41 | $1.24M |
| Referrals | 12 | $410k |
| Tenders | 9 | $188k |
| Google search | 6 | $64k |
| 5 | $38k |
Google and LinkedIn brought in $102k this year for the cost of time. With Spruce writing the posts, that time is about five minutes a week.
The next four weeks
Times picked from when your posts get the most views
| When | Where | Post | Status |
|---|
Posts go out from Kestrel's own LinkedIn, Facebook and Google Business pages once a person approves them. Spruce never posts on its own.
Money
Straight from the accounts, refreshed every 15 minutes.
Owed to you
$284.2k across 19 invoices
| Chase | Client | Amount | Action |
|---|---|---|---|
| INV-3301 | Coalbrook Underground45 days overdue | $28,640 | |
| INV-3288 | Hunter Plains Gas67 days overdue | $9,380 | Call them |
Cash · next 4 weeks
Expected in vs out (wages, suppliers, tax)
| Ready to invoice | Amount | When |
|---|---|---|
| J-1179 Ironbark | $41,200 | Mon, after dispatch |
| J-1184 Coalbrook | $36,800 | After Tue hydro |
| J-1175 Ridgeback | $18,400 | Blocked · certs |
Price watch
What your main costs did this month · sample values
| Cost | Now | Month | What it means |
|---|---|---|---|
| Hot-rolled steel coil | A$1,180/t | +2.1% | Plate and pipe quotes from Steelmark likely up next order |
| 316 stainless | A$7.40/kg | −3.0% | Good time to stock DN200 SS for J-1182 follow-ons |
| Argon refills | A$165 | +4.0% | Swap price rose Monday |
| Diesel (freight) | 198 c/L | +1.5% | Freight lines in quotes carry it |
| AUD / USD | 0.703 | +0.2% | US-made valves cost about the same as last month |
People & safety
Who's on, tickets, timesheets and safety, today and this week.
- Sana R. · annual leave
- Tom E. · TAFE day
- Marko K., Dan P., Ari N.
- 1 near miss this week (grinder guard), closed
- Toolbox talk Mon 7:00 · hot work permits
- 2 grinders, 3 leads, 1 MIG set
The crew
16 people · tickets and training
| Name | Role | Today | Tickets & training |
|---|
Command centre
Spruce's floor: every job it does for Kestrel, when it runs, what it did today, what's waiting for a person, and what it costs.
Spruce's jobs
Today · Fri 31 Oct
Scans tender portals, planning approvals, news and job ads.
Drafts quotes from RFQ emails and your past jobs.
Checks every quote before it can be sent.
Writes and emails the 7am brief.
Watches what's owed and drafts reminders.
Checks stock against what the jobs need, every hour.
Files the certs and photos the crew upload, tracks hold points.
Re-plans next week when a job slips.
Waiting for a person
Spruce drafted these. Nothing goes out until someone approves.
Today's run sheet
What ran, and what's next
| Time | Job | Result |
|---|---|---|
| 06:00 | Tender hunter | 5 leads, 2 strong |
| 06:12 | Quote drafter | Q-2419 drafted |
| 06:18 | Quote drafter | Q-2418 drafted |
| 06:20 | Quote checker | 2 fixes on Q-2418 |
| 06:30 | Morning brief | Sent to Steve |
| 07:31 | QA tracker | J-1184 spool 2 cert filed |
| 08:00 | Stock watcher | 5 items low, 3 orders drafted |
| 09:00 | Stock watcher | Next |
| 17:00 | Workshop planner | Next |
Connections
What Spruce can see, and how
| Source | Access | Last sync |
|---|---|---|
| Accounts · Xero | Read-only | 2 min ago |
| Email · Outlook | Reads RFQs and supplier mail · drafts only | 1 min ago |
| Job sheet · Excel | Read-only | 2 h ago · file open on the office PC |
| Drawings + certs folders | Read-only | 15 min ago |
| Tenders, approvals, news | Public sources · no login | 6:00 |
| Supplier ordering | Drafts purchase orders for approval | 8:00 |
AI usage · October
Billed at cost + 25%, itemised on every invoice
| Job | October |
|---|---|
| Quote drafterUses the most capable model | $98.20 |
| Tender hunter | $41.10 |
| Morning brief + your questions | $38.70 |
| Quote checker | $22.60 |
| Other jobsRoutine work runs on a cheaper model | $35.80 |
Settings
Change the everyday things yourself, or just tell Spruce. Anything bigger, like a new data source or a new section, Spruce writes up and sends to SpruceHQ with a quote.
Suppliers
Used by ordering and the stock watcher
| Supplier | Contact |
|---|
Quick-pick items
What the crew sees in Orders
| Item | Supplier | Price |
|---|
People & limits
How much each role can order without approval
Spruce's jobs
Switch any job on or off
Your requests
Bigger changes go to SpruceHQ. You'll see the status here.
| Request | What you asked | Type | Status |
|---|
What's included
Your own workshop dashboard, and Spruce: Kestrel's own AI, working every morning before anyone's in. Here's everything it does, how it's set up, how your data is kept safe, and what it costs.
The package
Three parts, one monthly bill
The dashboard
One screen for quotes, jobs, the workshop, orders, QA, money and people. Everyone has their own login and sees what their job needs. Works on the office PC, a tablet on the floor, or a phone.
Spruce, your AI
Reads your jobs, quotes, emails and drawings. Drafts quotes, hunts tenders, chases invoices, tracks stock and paperwork, and briefs you at 7am. You talk to it like a person.
Your data, walled off
Your own database, hosted in Australia. Spruce drafts and a person approves. Nothing goes to a customer or supplier without sign-off. Leave any time with all of it.
What Spruce does for you
Every one of these is working in this mock-up · click "See it"
Quotes in minutes
- Drafts the quote from the RFQ email and your past jobs
- Checks every quote before it goes: missing freight, prices below cost
- Learns your real hours by job type, so estimates keep improving
Tenders & new work
- Scans tender portals, planning approvals, news and job ads every morning
- Scores each lead for how well it fits Kestrel
- Drafts the first email to the right person
Marketing
- Posts, case studies and emails drafted from your finished jobs
- A month's schedule, at the times your posts do best
- Win-back emails, review requests and a tender-ready capability statement
Jobs & workflow
- Live job board: stage, hours against the quote, due dates
- Flags a job at 10% over, not 40%
- Re-plans the workshop week when something slips
Orders, stock & suppliers
- Quick-pick ordering on a phone, with approval limits by role
- Purchase orders emailed to the right contact, logged
- Reorder alerts, delivery tracking and a price watch
QA & compliance
- Welder tickets, WPS / PQR, ITP hold points in one place
- Hydro and NDT certificates, heat-number traceability
- Builds the QA pack (MDR) as the job runs
Drawings & documents
- Find any drawing or certificate by asking for it
- Reads drawings to pull parts lists, specs and revisions, for a person to check
- Flags superseded revisions before they reach the floor
Money
- Invoices ready the day a job ships
- Overdue reminders drafted in your tone
- Cash forecast, the business equity curve and open interest
Customers
- Every customer's quotes, jobs, invoices and emails in one place
- Who's gone quiet, who pays late, who's worth chasing
- Follow-ups so good quotes don't go cold
People & safety
- Roster, timesheets and leave
- Ticket and training expiry alerts
- Toolbox talks, test & tag and incidents
Morning brief & alerts
- A 7am email: what needs you today
- A text when something goes wrong
- A Friday wrap-up for the director
Ask Spruce anything
- "What did we charge Ridgeback for the last manifold?"
- "Who's free Thursday?"
- "What's stuck waiting on paperwork?"
Logins & the log
- Each person sees what their job needs
- Approval limits by role
- Every order, sign-off and Spruce action logged by name
Command centre
- Watch Spruce work: every job, when it ran, what it did
- Everything waiting for a person, in one list
- Connections and AI spend, live
How it's set up
About three weeks, nothing to install
Your data, walled off
How it's kept safe
What it's worth
An example for a shop like yours · your real numbers come from the pain audit
| Where the time goes now | Hours back a week |
|---|---|
| Quotes and estimating, often after hours | 8 |
| QA paperwork and certificates | 5 |
| Orders, stock and chasing suppliers | 3 |
| Finding tenders and leads | 3 |
| Chasing invoices and timesheets | 2 |
| Total | 21 |
Packaging & price
Draft pricing · edit before showing
Connections, loading your history, two weeks running alongside you, and training the crew.
Hosting, logins, keeping every connection working, updates and support.
What Spruce actually uses, shown on every invoice. Typically $100–400 a month for a shop your size.
Activity log
Every order, sign-off, upload and Spruce action, under the name of whoever did it.
Users & access
Each person signs in with their own login. Their role decides what they see and what they can approve.
| Person | Role | Sees | Can do |
|---|